AWDA Events

AWDA Annual Business Conference

Join Auto Care’s largest business community in Las Vegas!

75th Annual AWDA Business Conference

Oct. 30 - 31, 2022 | Venetian Resort & Casino

who

The AWDA Conference is the largest Auto Care community conference and participation is available only to Auto Care Association member companies or shareholder distributor companies of an Auto Care member program group. Additional eligibility requirements are also noted below.

what

The AWDA Conference is centered around maintaining existing relationships between the premier vendors and distributors of the industry through a series of unique pre-scheduled one-on-one business meetings. Participants are top decision-makers allowing for AWDA’s One-on-Ones to serve as the most efficient way to conduct serious business during Industry Week.

when

The one-on-one’s will be held all day on Sunday Oct. 30 and Monday Oct. 31 prior to the start of AAPEX. The one-on-one meetings are held in Venetian guest suites which ensures confidentiality, comfortability, travel convenience, and most importantly, provides an environment that is conducive to the serious nature of discussions among the high-level attendees participating in these focused meetings.

Noted vendor requirements

AAPEX Booth Requirement: AWDA Vendor companies must reserve at least one (1) 10'x10' exhibit booth at AAPEX. AAPEX and AWDA have separate registration policies and fees. 
Venetian Guest Suite / One-on-One Meeting Room: Vendor companies must reserve one Venetian guest suite through the AWDA reservation link below for each registered meeting team. These suites may also be used as a sleeping room.
Auto Care Member with Existing Business Relationships: Vendor companies must be current members of the Auto Care Association and sell direct to at least seven distributor members or be approved by at least one major program group.

Schedule

 

Saturday, October 29
Sunday, October 30
Monday, October 31

Process & Key Dates

The AWDA Conference registration process has a phased approach with particular deadlines where companies may expect the following:

Phase One: Companies commit and register their company/primary attendee. A designated individual must also be named to manage the scheduling process. 

Phase Two: Companies create accounts in the MeetMax scheduling software and select/rank their preferred companies. MeetMax will weigh each sides' rankings to prioritize meetings between companies with mutual, high ranking selections favoring the distributors' rankings.  

Phase Three: After automated schedules are shared, companies will have the ability to make manual edits, cancellations and/or request new meetings to possibly fill any vacant time slots.

Full timeline of key dates is noted below.

 WD DatesActionVendor Dates 
 By Aug. 19, 2022Register Primary Delegate/CompanyBy Aug. 19, 2022 
 n/aVendors: Confirm Account in MeetMax (scheduling software) & create profile. Promote company to registered WDs to ensure selection in order to meet required minimum.By Aug. 19, 2022 
 Link will be sent Aug. 22, 2022Begin selecting/ranking preferred companies.
*Vendors will be able to view list of WDs that selected them.
Link will be sent Sept. 6, 2022 
 By Sept. 2, 2022Deadline to finish selecting/ranking.By Sept. 16, 2022 
 By Aug. 31, 2022

(Required: Vendors Only): Reserve One-on-One meeting suite for each team being sent. (Suite may also be used as a sleeping suite)


(Optional for All) Reserve Venetian Hotel sleeping only guest suite at AWDA discounted rate.


By Aug. 31, 2022 
 By Sept. 30, 2022Schedules Sent to CompaniesBy Sept. 30, 2022 
 Sept. 30, 2022 through Oct. 14, 2022Companies may manually edit schedule or request new meetings in MeetMaxSept. 30, 2022 through Oct. 14, 2022 
 Begins Oct. 1, 2022Additional Delegates Registration Fee Increases by $100Begins Oct. 1, 2022 
 n/aVendors Only: One-on-one suite F&B hospitality orders now subject to 20% increase Begins Oct. 3, 2022 
 By Oct. 28, 2022Vendors Suite Assignments are sharedBy Oct. 28, 2022 

 

Registration fees, details, & requirements

Vendors (Manufacturers/Business Services)

Primary Delegate/Company: $1,300 (One registration at this level required for each company) Deadline is August 19, 2022.

Includes:

  • One-on-one meeting scheduling services
  • One (1) delegate registration
  • First four (4) scheduled one-on-one meetings

Requirements for Vendor Company:

  • Must sell to or through traditional distribution channels.
  • Must be current, dues-paying member of AWDA Community of the Auto Care Association.
  • Must have a minimum of 8 WD companies select your company in order to proceed with scheduling process.
  • Must reserve at least one (1) 10’x10’ exhibit booth at AAPEX.
  • Must sell direct to at least seven (7) AWDA distributor members or be approved by at least one (1) major program group (Alliance, Pronto Network, Federated).

Vendor Additional Delegate: $525 per attendee before 9/30/22 | $625 per attendee starting 10/1/22

Includes:

  • Attendance at all company one-on-one meetings.
  • Admission to all conference meals and social events.

Requirements for Vendor Additional Delegate:

  • Must be employed by registered Vendor company.

    One-on-One Per Meeting Fee: $125

    • Invoices sent after conclusion of conference to capture actualized one-on-one meetings
    • Companies will be charged for each meeting above the first four (4) meetings

    Registration Cancellation Policy:
    Cancellation notice to leah.jones@autocare.org or events@autocare.org received:

    • By September 30, 2022 will receive a full refund less a $50 administrative fee.
    • By October 15, 2022, will receive a 50% refund
    • On or after October 16, 2022 does not receive a refund.

    Substitutions are accepted at any time and at no cost.

    Warehouse Distributors (WDs)

    Primary Delegate/Company: $425 (One registration at this level required for each company) Deadline is August 19, 2022

    Includes:

    • One-on-one meeting scheduling services
    • One (1) delegate registration

    Requirements for WD Company:

    • Must purchase, warehouse and distribute (re-sell) motor vehicle parts and supplies primarily to repair shops.
    • Must be current, dues-paying member of AWDA Community of the Auto Care Association or a shareholder of a major program group (Alliance, Pronto Network, Federated) with a special invitation to attend.

    WD Additional Delegate: $425 per attendee before 9/30/22 | $525 per attendee begins 10/1/22

    Includes:

    • Attendance at all company one-on-one meetings
    • Admission to all conference meals and social events.
    • AAPEX/SEMA badge

    Requirements for WD Additional Delegate:

    • Must be employed by registered company

    Registration Cancellation Policy:
    Cancellation notice to leah.jones@autocare.org or events@autocare.org received:

    • By September 30, 2022 will receive a full refund less a $50 administrative fee.
    • By October 14, 2022, will receive a 50% refund
    • On or after October 16, 2022 does not receive a refund.

    Substitutions are accepted at any time and at no cost.

     

    Manufacturer Representatives (Rep)
    Rep Delegate: $425 per attendee before 9/30/2022 | $525 per attendee begins 10/1/2022

    Includes:

    • Attendance at all one-on-one meetings when invited by manufacturer.
    • Admission to all conference meals and social events.

    Requirements for Reps:

    • Must be employed by current, dues-paying member of AWDA Community of the Auto Care Association.
    • Must be invited by a registered vendor company of the 2022 AWDA Conference

    Registration Cancellation Policy:
    Cancellation notice to leah.jones@autocare.org or events@autocare.org received:

    • By September 30, 2022 will receive a full refund less a $50 administrative fee.
    • By October 16, 2022, will receive a 50% refund
    • On or after October 17, 2022 does not receive a refund.

    Substitutions are accepted at any time and at no cost.

     

    Registration

    Register PRIMARY ATTENDEE

    (Select "Primary" as Attendee Type)

    Deadline August 19, 2022

    Register Primary

    Register Additional Attendees

    (Select "Additional" as Attendee Type)

    Beginning Oct. 1, 2022 rates increase by $100

    Register Additonal

    AWDA Conference Health and Safety

    As we prepare for the 2022 AWDA Conference, we are working with the Venetian Resort Las Vegas and the city of Las Vegas in taking all appropriate and advisable precautions and measures as advised by the CDC to help ensure a safe and productive experience as possible. Updates will be shared as the event date approaches. 

    Please click here for the current Las Vegas health and safety guidelines. 

    reserve hotel & one-on-one meeting rooms

    Luxury-Resort-Hotel
    Venetian Resort & Casino

    3355 S Las Vegas Blvd,
    Las Vegas, NV 89109, United States

    AWDA Discounted Rate:

    $327 (king) per night plus $27 discounted daily resort fee (normally $45)

    $362 (2 queens) per night plus $27 discounted daily resort fee (normally $45)

    One-on-One Business Meetings
    • 21 Pre-Scheduled time slots
      • 10 slots on Sunday Oct. 30 and 11 slots on Monday Oct. 31.
      • First pre-scheduled time slot begins at 8:00 am each day. Last time slot begins at 4:15 pm on Sunday Oct 30 and 5:00 pm on Monday Oct. 31.
      • Each time slot is 40 minutes in length
      • 5 minutes of travel time between time slots
      • Ability to customize availability and "block" specific time slots
    • 2 Optional Self-Scheduled Time Slots
      • Each time slot is 30 minutes in length
      • Optional time slot is 7:15 am - 7:45 am on both days.
      • Opportunity to manually schedule these time slots will begin on Sept. 30, 2022
    • MeetMax Scheduling Software
      • Each company will create an account on the MeetMax Scheduling software.
      • Companies will select and rank the companies with which they would like to hold a meeting.
      • When creating meetings, MeetMax priorities mutual requests with high rankings, favoring the WDs rankings.
      • Companies may anonymously “opt-out” out meeting with certain companies and the system will block the creation of a meeting between those two companies. (Limit of 3 opt-outs)
      • Companies may bring multiple teams to allow for more one-on-one meetings.
        • There is no additional registration cost for added teams.
        • Teams that have a specific business function (Ex. Marketing, IT) may need to create their own MeetMax account to ensure distinct schedules
        • Companies bringing multiple teams just to allow for higher number of meetings can utilize just one MeetMax account.
    Hotel and One-on-One Suites

    Venetian Guest Suite Reservations (Optional. Open to any registrant)

    AWDA has set aside a specific block of guestrooms at the Venetian Resort Hotel & Casino. This block of guestroom is for AWDA Conference registrants only.

    • Venetian Guest Suite (King bed):
      • $327 per night plus $27 discounted daily resort fee (Resort fee typically $45)
    • Venetian Guest Suite (2 Queen beds):
      • $362 per night plus $27 discounted daily resort fee (Resort fee typically $45)

    Vendor One-on-One Suites (Vendor Only.  Required to have one for each team being sent)

    AWDA has blocked two guestroom floors within the Venetian Tower of the Venetian Resort Hotel & Casino. These guest suites will serve as the location of the one-on-one business meetings. Each company must reserve at least one guest suite for each meeting team that is participating in the one-on-one meetings. (One-on-one suites may also serve as a sleeping guest suite for an attendee)

    • Venetian Guest Suite (King bed):
      • $327 per night plus $27 discounted daily resort fee (Resort fee typically $45)
    Reserve Hotel Guest Suites
    AWDA Conference registrants Only

    Deadline Extended to Oct. 3!

    Reserve Hotel Room

    Vendors Only:
    Reserve One-on-One Suites

    May also be used as a sleeping suite.

    Deadline Extended to Oct. 3!

    Reserve One-on-One Room

    thank you 2022 title sponsor

    Dayco Aftermarket

    for questions about

    REGISTRATION, ONE-ON-ONE, AND HOTEL

    Leah1
    Leah Jones
    CMP, CAE, DES, Senior Director, Meetings and Events

    leah.jones@autocare.org

     

    (240) 333-1061

    AAPEX

    JessicaFinnerty1
    Jessica Finnerty
    CEM, Manager,
    Meetings and Events

    jessica.finnerty@autocare.org

     

    (240) 333-1051