AWDA Events

AWDA Annual Business Conference


77th Annual AWDA Business Conference

Nov. 3 - 7, 2024 | Venetian Resort & Casino | Las Vegas, NV


thank you 2024 title sponsor

Dayco Aftermarket

Join Auto Care’s largest business community in Las Vegas for the first five-day AWDA Annual Business Conference!


who

The AWDA Conference is available only to Auto Care Association member companies or shareholder distributor companies of an Auto Care member program group. Additional eligibility requirements are noted below.

what

The 2024 AWDA Conference is a five day event of pre-scheduled one-on-one business meetings centered around maintaining existing relationships between the premier vendors and distributors in the industry.

when

The 2024 AWDA Conference is Sunday, Nov. 3 - Thursday, Nov. 7. One-on-one meetings held on Nov. 3 - 4 are held in Venetian guest suites that are reserved by vendor companies through the AWDA hotel link. One-on-One Meetings held on Nov. 5 - 7 are held in vendor exhibit booths on the AAPEX show floor

The AWDA community is excited and honored to welcome
the Automotive Parts Service Group event to the 2024 AWDA Conference. 

APSG Vegas Logo

The Automotive Parts Services Group is holding the 2024 APSG National Conference November 2 – 7 to coincide with AWDA and AAPEX industry days. For APSG Members ONLY – please use this APSG Registration Website to register. This link will provide APSG Member Companies a single destination to register for APSG/AWDA/AAPEX all through one registration platform. To our APSG manufacturing supplier partners, we look forward to seeing you in Las Vegas.  More to come regarding the 2024 APSG National Conference.

Event Schedule

Saturday, November 2
Sunday, November 3
Monday, November 4
Tuesday, November 5
Wednesday, November 6
Thursday, November 7

Registration

Registration Fees

For more detailed registration information, please scroll down to Registration Details & Requirements.

 

  Vendors Warehouse Distributors Manufacturer's Reps
Company
Includes Primary Registrant & first four one-on-one meetings (for vendors)

$1,300

 

 $425 $425

Additional Delegate (Before Sept. 30)

$525$425$425

Additional Delegate (Beginning Oct. 1)

$625$525$525
Fee per Sun/Mon meeting
(Invoiced after conference)
$125  
Fee per Tues-Thu meeting
(Invoiced after conference)
$65  

 

Register Company/PrIMARY ATTENDEE

(Select "Primary" as Attendee Type)

Deadline August 15, 2024

Register Company

APSG Vegas Logo
Register Additional Attendees

(Select "Additional" as Attendee Type)

Rates increase by $100 beginning Oct. 1, 2024: 

Register Additional


For APSG MEMBERS ONLY – please use this APSG Registration Website to register. This link will provide APSG Member Companies a single destination to register for APSG/AWDA/AAPEX all through one registration platform.

Vendor Eligibility Requirements


 AAPEX Booth Requirement:

AWDA vendor companies must reserve at least one (1) 10'x10' exhibit booth at AAPEX. AAPEX and AWDA have separate registration policies and fees. Meetings held on Nov. 5 - 7 will be held in vendor exhibit booths. If your company would like to explore larger booth space, please reach out to AAPEX.

 Venetian Guest Suite / One-on-One Meeting Room:

Vendor companies must reserve at least one (1) Venetian guest suite through the AWDA reservation link in the registration confirmation email for each registered meeting team. These suites may also be used as a sleeping room.

 Auto Care Member with Existing Business Relationships:

Must be current Auto Care members and sell direct to at least 7 distributor members or be approved by at least one major program group.

 Minimum Requests:

Once registered, at least 8 WD companies must select your company to meet with in order to continue participation in the conference. This will be determined by Sept. 13 after WD companies have completed selections. This requirement does not apply to vendors only participating in exhibit booth meetings Nov. 4 - 7.

Registration details & requirements


Vendors (Manufacturers/Business Services)

Primary Delegate/Company: $1,300 (One registration at this level required for each company) Deadline is August 15, 2024.

Includes:

  • One-on-one meeting scheduling services
  • One (1) delegate registration
  • First four (4) scheduled one-on-one meetings

Requirements for Vendor Company:

  • Must sell to or through traditional distribution channels.
  • Must be current, dues-paying member of AWDA Community of the Auto Care Association.
  • Must reserve at least one (1) 10’x10’ exhibit booth at AAPEX.
  • Must sell direct to at least seven (7) AWDA distributor members or be approved by at least one (1) major program group (Alliance, Pronto Network, Federated).
  • Once registered, must have a minimum of 8 WD companies select your company in order to proceed with scheduling process.
    • This does not apply to vendors only participating in meetings on Nov. 5 - 7. 

    __________________________________________________________________________________________________

Vendor Additional Delegate: $525 per attendee before 9/30/24 | $625 per attendee starting 10/1/24

Includes:

  • Attendance at all company one-on-one meetings.
  • Admission to all AWDA conference meals and social events.

Requirements for Vendor Additional Delegate:

  • Must be employed by registered Vendor company.
    __________________________________________________________________________________________________

    One-on-One Meeting Fees:

    • Sun - Mon One-on-One Meeting Fee: $125
    • Tues - Thu One-on-One Meeting Fee: $65

    • Invoices sent after conclusion of conference to capture actualized one-on-one meetings
    • Companies will be charged for each meeting beyond the first four (4) meetings
      __________________________________________________________________________________________________

    Registration Cancellation Policy:
    Cancellation notice to ashlie.vesper@autocare.org received:

    • By October 4, 2024 will receive a full refund less a $50 administrative fee.
    • By October 20, 2024, will receive a 50% refund
    • On or after October 21, 2024 does not receive a refund.

    Substitutions are accepted at any time and at no cost.

    Warehouse Distributors (WDs)

    Primary Delegate/Company: $425 (One registration at this level required for each company) Deadline is August 15, 2024

    Includes:

    • One-on-one meeting scheduling services
    • One (1) delegate registration

    Requirements for WD Company:

    • Must purchase, warehouse and distribute (re-sell) motor vehicle parts and supplies primarily to repair shops.
    • Must be current, dues-paying member of AWDA Community of the Auto Care Association or a shareholder of a major program group (Alliance, Pronto Network, Federated) with a special invitation to attend.
      __________________________________________________________________________________________________

    WD Additional Delegate: $425 per attendee before 9/30/24 | $525 per attendee begins 10/1/24

    Includes:

    • Attendance at all company one-on-one meetings
    • Admission to all AWDA conference meals and social events.
    • AAPEX/SEMA badge (AWDA attendees do not need to register for AAPEX/SEMA separately. AWDA Conference will register WD attendees and provide the AAPEX/SEMA badge at AWDA Conference registration)

    Requirements for WD Additional Delegate:

    • Must be employed by registered company
      __________________________________________________________________________________________________

    Registration Cancellation Policy:
    Cancellation notice to ashlie.vesper@autocare.org received:

    • By October 4, 2024 will receive a full refund less a $50 administrative fee.
    • By October 20, 2024, will receive a 50% refund
    • On or after October 21, 2024 does not receive a refund.

    Substitutions are accepted at any time and at no cost.

     

    Manufacturer Representatives (Rep)
    Rep Delegate: $425 per attendee before 9/30/2024 | $525 per attendee begins 10/1/2024

    Includes:

    • Attendance at all one-on-one meetings when invited by manufacturer.
    • Admission to all conference meals and social events.

    Requirements for Reps:

    • Must be employed by current, dues-paying member of AWDA Community of the Auto Care Association.
    • Must be invited by a registered vendor company of the 2023 AWDA Conference
      __________________________________________________________________________________

    Registration Cancellation Policy:
    Cancellation notice to ashlie.vesper@autocare.org received:

    • By October 4, 2024 will receive a full refund less a $50 administrative fee.
    • By October 20, 2024, will receive a 50% refund
    • On or after October 21, 2024 does not receive a refund.

    Substitutions are accepted at any time and at no cost.

     

    One-on-One Schedule Creation General Timeline

    Participating companies must be attentive to the following timeline so meeting schedules can be shared approximately 5 weeks prior to the conference. 


    By Aug. 15: Register your company.

    Between early - mid September: Select and rank the companies you'd like to meet. Deadlines vary between WDs and Vendors. 

    By late September - early October: One-on-one meetings schedules are shared.

    Between early - mid October: Optional opportunity to manually edit automated schedule.

    AWDA One-on-One Meetings in Detail and FAQs
    Distributor/WD Deadlines Vendor Deadlines
    DeadlinesAction
    By Aug. 15, 2024Register Company (includes one attendee)
    Sept. 3, 2024Begin selecting/ranking companies you'd like to meet.
    By Sept. 13, 2024Deadline to finish selecting/ranking your preferred companies.
    By Aug. 15. 2024

    (Optional) Reserve Venetian Hotel Room at AWDA discounted rate.

    By Sept. 30, 2024Schedules Sent to Companies
    Oct. 1 - Oct. 25, 2024Companies may manually edit schedule or request new meetings
    Begins Oct. 1, 2024Additional Delegates Registration Fee Increases by $100
    By Oct. 22, 2024Vendors Suite Assignments are shared
    Nov. 3 - 7, 2024One-on-One Meetings
    DeadlinesAction
    By Aug. 15, 2024Register Company (includes one attendee and cost of first four meetings)
    By Aug. 15, 2024 Create profile in scheduling platform (MeetMax) and promote your company's participation.
    Sept. 15, 2024Select & rank the companies you'd like to meet.
    (A list of WDs that selected your company will be shared with you)
    Sept. 20, 2024Deadline to finish selecting/ranking.
    By Aug. 15, 2024

    Reserve One-on-One meeting suite for each team being sent. (Suite may also be used as a sleeping suite)
    (Optional) Reserve Venetian Hotel sleeping only guest suite at AWDA discounted rate

    By Sept. 30, 2024Schedules Sent to Companies
    Oct. 1 - 25, 2024Companies may manually edit schedule or request new meetings in MeetMax
    Begins Oct. 1, 2024Additional Delegates Registration Fee Increases by $100
    By Oct. 22, 2024Vendors Suite Assignments are shared
    Nov. 3 - 7, 2024One-on-One Meetings
    By Nov. 30, 2024

    Invoices for one-on-one meetings will be sent (after first four)

    $125 per Sun-Mon meeting

    $65 per Tue-Thu meeting

     

    hotel reservations

    Luxury-Resort-Hotel
    Venetian Resort & Casino

    3355 S Las Vegas Blvd,
    Las Vegas, NV 89109, United States


    AWDA Discounted Rate:

     $350 (king) per night plus $35 discounted daily resort fee (normally $50)

     $370 (2 queens) per night plus $35 discounted daily resort fee (normally $50)

    hotel guest suites
    AWDA Registrants only

    Deadline August 15, 2024


     HOTEL RESERVATION LINKS FOR GUEST SUITES ARE PROVIDED IN THE REGISTRATION CONFIRMATION EMAIL.

    Guest rooms are accommodated on a first-come, first-served basis. 

    These guest rooms are for AWDA Conference registrants only. Reservations are subject to eligibility. 

    Any reservations made in the AWDA conference block that do not have a corresponding conference registration within two weeks of reservation dates may be cancelled without notification. 

    Alternative hotels may be found through the AAPEX Housing Site. Inventory is sometimes replenished so please check often. 

    one-on-one suites
    awda registered vendors only

    Deadline August 15, 2024


     HOTEL RESERVATION LINKS FOR ONE-ON-ONE SUITES ARE PROVIDED IN REGISTRATION CONFIRMATION EMAIL

    Vendor One-on-One Suites (Required for vendors participating in meetings Nov. 3 - 4)

    • Each vendor company must reserve one guest suite for each meeting team that is participating in the one-on-one meetings. The number of one-on-one suites reserved may not exceed the number of teams participating.
    • Minimum reservation dates for the meeting suite are arrival Nov. 2 and departure Nov. 5 but may extend beyond that.
    • AWDA One-on-One meeting/guest suites will be assigned by AWDA Conference staff over two specific Venetian guest room floors.
    • Suites may also be used as a sleeping suite.

    Suites are not required for vendors that are only participating in the meetings from Nov. 4 - 7. Those meetings will take place at vendor booths on the AAPEX show floor.

     


    for questions about


    CONFERENCE REGISTRATION & ONE-ON-ONE MEETINGS

     

    Vesper Headshot
    Ashlie Vesper
    Coordinator, Meetings and Events

    ashlie.vesper@autocare.org

     

    (240) 333-1026


    ONE-ON-ONE MEETINGS & HOTEL


    Leah1
    Leah Jones
    CMP, CAE, DES, Senior Director, Meetings and Events

    leah.jones@autocare.org

     

    (240) 333-1061


    AAPEX


    JessicaFinnerty1
    Jessica Finnerty
    CEM, Director,
    Meetings and Events

    jessica.finnerty@autocare.org

     

    (240) 333-1051