AWDA business and education conference

AWDA business and education conference

We continue to pay close attention to the evolving COVID-19 situation and its potential impact on the conference. Our primary concern is providing a conference in a safe and healthy environment. We will stay in touch in the coming weeks and months regarding any new developments.


ONE CONFERENCE, TWO EXPERIENCES, UNLIMITED OPPORTUNITIES!

In unusual times like this, flexibility and the freedom to adapt to a changing environment are essential. For 73 years, AWDA’s Annual Conference has delivered on the promise of valuable interaction through its efficient and highly effective one-on-one meetings. That tradition is continued and for 2020. AWDA is excited to offer one conference in two experiences - Face-to-Face During AAPEX Nov. 3-5, 2020 and Virtual AWDA Event Nov. 16-19, 2020.

Conference Attendance is subject to pre-qualification for vendors and manufacturers’ representatives.

  • 2020 AWDA+ Conference Experience
    EXPERIENCE 1: Face-to-Face at AAPEX in Las Vegas | Nov. 3-5, 2020

    AWDA will shift its traditional days and schedule face-to-face meetings between WDs and vendors concurrently with AAPEX, Nov. 3-5. Moved from the Venetian guest suites, meetings will now be held either in the vendors’ AAPEX booths or in modular meeting rooms conveniently located adjacent to the AAPEX show floor.

    The date shift and the change in meeting location allows for consolidated travel resulting in efficiency, safety and cost savings.

    EXPERIENCE 2: Virtual One-on-One Meetings and Conference | Nov. 16-19, 2020

    Following Industry Week, AWDA will host a full complement of one-on-one meetings during a virtual event with pre-scheduled appointments being conducted via private video conferences. Also included will be AWDA’s time-honored awards ceremony, member recognition and leadership updates.

    The virtual AWDA event broadens reach and now offers total access to all of your significant stakeholders

    Pre-Event Brochure

  • Deadline for company registration is Friday, August 7, 2020.
    COMPANY FEES: Both opportunities and unlimited attendees included
    WAREHOUSE DISTRIBUTOR COMPANIES (WDs): $800
    VENDOR COMPANIES* (Manufacturers/Business Services): $2,600 AAPEX Companies
    $6,000 Non-AAPEX Companies
    MANUFACTURERS' REP FIRMS: $1,000
    *Vendors must have at least one 10’x10’ AAPEX booth to participate in the AWDA during AAPEX event.


    VENDORS/REPS REGISTER HERE WD REGISTER HERE
    DURING AAPEX NOV. 3-5, 2020
    Participation Includes:
    VIRTUAL EVENT Nov. 16-19, 2020
    Participation Includes:
    WAREHOUSE DISTRIBUTORS (WDs):
    • Unlimited attendees from your compnay
    • AAPEX/SEMA Badges for each attendee
    • One-on-one meeting scheduling services
    • AWDA Meals (Grab N' Go optional)
    WAREHOUSE DISTRIBUTORS (WDs):
    • Unlimited attendees from your compnay
    • One-on-one meeting scheduling services
    • Pre-arranged virtual conference calls for each meeting
    • General Session and Presentation of Awards
    VENDORS (Manufacturers/Business Services):
    • Unlimited attendees from your compnay
    • One-on-one meeting scheduling services
    • AWDA Meals (Grab N' Go optional)
    • All scheduled one-on-one meetings
    VENDORS (Manufacturers/Business Services):
    • Unlimited attendees from your compnay
    • One-on-one meeting scheduling services
    • Pre-arranged virtual conference calls for each meeting
    • First four scheduled one-on-one meetings
    • General Session and Presentation of Awards
    MANUFACTURERS' REP FIRMS:
    • Unlimited attendees from a single firm
    • Attendance at one-on-one meetings (when invited by manufacturers)
    • AWDA Meals (Grab N' Go optional)
    MANUFACTURERS' REP FIRMS:
    • Unlimited attendees from a single firm
    • Attendance at one-on-one meetings (when invited by manufacturers)
    • General Session and Presentation of Awards


    Company Participation Requirements for Both Opportunities

    Requirements for WD participation:

    • Must purchase, warehouse and distribute (re-sell) motor vehicle parts and supplies primarily to repair shops.
    • Must be current AWDA community members of the Auto Care Association or a shareholder of a major program group (Alliance, Pronto, Federated, Network) with a special invitation to attend.
       

    Requirements for Vendor participation:

    • Must sell to or through traditional distribution channels. 
    • Must be current members of the AWDA community of the Auto Care Association. 
    • Must reserve at least one (1) 10’x10’ exhibit booth at AAPEX to participate in AWDA during AAPEX.
    • Must sell direct to at least seven AWDA WD members or be approved by at least one major program group. 
    • Must be selected by eight or more registered WDs in order to continue participation. Fees for vendors who fail to meet this minimum will be fully refunded.
       

    Requirements for Manufacturer Rep Firms participation:

    • Must be current members of the AWDA community of the Auto Care Association. 



  • DURING AAPEX
    NOV. 3-5, 2020
    STEPS AND DEADLINES
    VIRTUAL EVENT
    NOV. 16-19, 2020
    Aug. 7 Register your Company Aug. 7
    Aug. 7 Reserve Your Venetian Hotel Room by visiting the "Hotel" tab on this site.  N/A
    Aug. 7 Vendors: Enter Company Profile in MeetMax Scheduling Site:
    Access to MeetMax will be sent with company confirmation email. 
    Aug. 21
    Aug. 10 VENDORS: Contact WDs to Secure Requests Aug. 24
    Aug. 10 WDs to Receive Link to Request and Rank Vendors Online:
    Request/rankings will be made online through MeetMax scheduling site. 
    Aug. 24
    Aug. 21 Deadline for WDs to Request/Rank Vendors Online Sept. 4
    Aug. 24 Vendors Begin to Request and Rank WDs Online
    Request/rankings made online through MeetMax scheduling site. List of WDs requesting to meet with your company will be displayed in MeetMax. 
    Sept. 8
    Sept. 4 Deadline for Vendors to Request/Rank WDs Online Sept. 18
    Sept. 18 WDs Review Number of Requests To Possibly Increase Teams Oct. 2
    By Sept. 30 One-On-One Automated Schedules will be Sent By Oct. 14
    Oct. 5 Self-Scheduling Phase Begins:
    Companies may return to MeetMax and manually cancel/request meetings. 
    Oct. 19
    Oct. 23 Self-Scheduling Ends Nov. 6


    FAQs
    + How many possible appointment time slots for each opportunity and when are they?
    + Where are the meetings held?
    + How are the one-on-one meetings scheduled
    + How should I complete the request and ranking process if my multiple teams have specific functions?
    + How should our preferred companies to meet with be ranked if our company is bringing more than one team?
  • Reserve Your Hotel

    Deadline to receive the discounted hotel room rate is August 7, 2020. First come, first serve.

    OFFICIAL AWDA HOTEL RESERVATION BLOCK

    The Venetian Resort & Casino, 3355 S Las Vegas Blvd., Las Vegas, NV 89109
    AWDA Group rate is $299 (king bed)/$334 (2 beds) plus a daily discounted resort fee of $27
    (normally a $45 charge).

    Read Venetian Clean Commitment

    Book Your Ventian Room


  • Safety Guidelines and Considerations as of June 15, 2020

    Being held during AAPEX, the AWDA Conference Nov. 3-5, 2020 will be in accordance with efforts and steps taken by AAPEX noted here: https://www.aapexshow.com/attendee-portal/onsite-health-and-safety/

    • Masks: The wearing of masks will be enforced and masks will be provided for attendees or exhibitors who do not have one. 
    • Aisles: Increased trade show floor aisle width and added directional signage to make main aisles one-way. 
    • Cleaning & Sanitation: The Venetian Resort, Sands Expo & Caesars Forum will have more hand sanitizer stations available throughout their facilities and you will see an increase in regular cleaning of high-touch areas throughout AAPEX. View Venetian Clean Commitment.
    • Social Distancing: Seating capacities and plans will be reviewed event-by-event to ensure physical distancing is compliant with the CDC and state recommendations. 
    • Temperature Checks: Thermal scanners for non-invasive temperature checks at all entrances to the Venetian Resort and Sands Expo Center. 

    *This information will be expanded as we approach November. Please visit AAPEX’s “Onsite Health & Safety” site regularly: https://www.aapexshow.com/attendee-portal/onsite-health-and-safety/

    Best Practices

    Know how to protect yourself and others with CDC’s guidelines:
    https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html

    Please do not attend the AWDA conference/AAPEX if you have tested positive for the COVID-19 illness or are exhibiting any flu-like symptoms. Please seek medical guidance and care immediately.

  • Share