AWDA business and education conference

AWDA business and education conference

Please note: With the shift to 2020 AAPEX to only a virtual event, the 2020 AWDA+ Conference is only offering the AWDA Virtual Experience. For additional details on the virtual AAPEX event, please visit www.aapexshow.com.


Quality Business Exchange, Convenient Experience 

In unusual times like this, flexibility and the freedom to adapt to a changing environment are essential. For 73 years, AWDA’s Annual Conference has delivered on the promise of valuable interaction through its efficient and highly effective one-on-one meetings. That tradition is continued and for 2020. AWDA is excited to offer its FIRST Virtual AWDA Event Nov. 16-19, 2020.

  • 2020 AWDA Virtual Conference
    Virtual One-on-One Meetings and Conference | Nov. 16-19, 2020

    AWDA will host a full complement of one-on-one meetings during its virtual event with pre-scheduled appointments being conducted via private video conferences. Also included will be AWDA’s time-honored awards ceremony, member recognition and leadership updates.

    The virtual AWDA event broadens reach and offers total access to all of your significant stakeholders.

    Registration Deadline: Friday August 21, 2020

    CANCELLATION/REFUND POLICY Full refunds will be processed for cancellations received by 5 p.m. ET on Friday Oct. 2, 2020. Cancellations received before 5 p.m. ET on Oct. 16, 2020 will receive a 50% refund. No refunds after 5 p.m. ET on Friday Oct. 16, 2020.

    The 2020 AWDA Virtual Conference is proudly supported by
  • SCHEDULE
    MONDAY, NOVEMBER 16, 2020 (all times ET)
    4 p.m. - 5 p.m.      General Session and Presentation of Awards
    TUESDAY, NOVEMBER 17, 2020 (all times ET)
    11 a.m. - 5 p.m.     AWDA Pre-Scheduled One-on-One Time Slots #1-7
    WEDNESDAY, NOVEMBER 18, 2020 (all times ET)
    11 a.m. - 5 p.m.     AWDA Pre-Scheduled One-on-One Time Slots #8-14
    THURSDAY, NOVEMBER 19, 2020 (all times ET)
    11 a.m. - 5 p.m.     AWDA Pre-Scheduled One-on-One Time Slots #15-21
    *Each meeting is 40 minutes in length and starts on the hour.
  • Deadline for company registration is Friday, August 21, 2020.
    COMPANY FEES: Unlimited attendees included
    WAREHOUSE DISTRIBUTOR COMPANIES (WDs): $800
    VENDOR COMPANIES (Manufacturers/Business Services): $2,600  | $105 per one-on-one meeting (after the first four)
    MANUFACTURERS' REP FIRMS: $1,000


    Registration is now closed.
    Late registrants may be considered on a case by case basis depending on the current step of the scheduling process. Please complete this form this registration form and return to leah.jones@autocare.org for consideration. To review the scheduling process and deadlines, please visit the tab “Process & Deadlines”.
    CANCELLATION/REFUND POLICY Full refunds will be processed for cancellations received by 5 p.m. ET on Friday Oct. 2, 2020. Cancellations received before 5 p.m. ET on Oct. 16, 2020 will receive a 50% refund. No refunds after 5 p.m. ET on Friday Oct. 16, 2020.

    Participation Includes:
    WAREHOUSE DISTRIBUTORS (WDs):
    • Unlimited attendees from your compnay
    • One-on-one meeting scheduling services
    • Pre-arranged virtual conference calls for each meeting
    • General Session and Presentation of Awards
    VENDORS (Manufacturers/Business Services):
    • Unlimited attendees from your compnay
    • One-on-one meeting scheduling services
    • Pre-arranged virtual conference calls for each meeting
    • First four scheduled one-on-one meetings included in registration fee
    • General Session and Presentation of Awards
    MANUFACTURERS' REP FIRMS:
    • Unlimited attendees from a single firm
    • Attendance at one-on-one meetings (when invited by manufacturers)
    • General Session and Presentation of Awards


    Company Participation Requirements

    Requirements for WD participation:

    • Must purchase, warehouse and distribute (re-sell) motor vehicle parts and supplies primarily to repair shops and/or parts stores.
    • Must be current AWDA community members of the Auto Care Association or a shareholder of a major program group (Alliance, Pronto, Federated, Network) with a special invitation to attend.

    Requirements for Vendor participation:

    • Must sell to or through traditional distribution channels.
    • Must be current members of the AWDA community of the Auto Care Association.
    • Must sell direct to at least seven (7) AWDA WD members or be approved by at least one major program group.
    • Must be selected by eight (8) or more registered WDs in order to continue participation. Fees for vendors who fail to meet this minimum will be fully refunded.

    Requirements for Manufacturer Rep Firms participation:

    • Must be current members of the AWDA community of the Auto Care Association.
    • Must be invited to participate in one or more meetings by participating vendor or WD.
  • STEPS AND DEADLINES
    DEADLINE
    Register your Company Aug. 21
    Vendors: Enter Company Profile in MeetMax Scheduling Site Aug. 21
    VENDORS: Contact WDs to Promote Company

    Registration lists with designated contact information will be sent regularly to conference registrants

    Aug. 24
    WDs to Receive Link to Request and Rank Vendors Online:
    Request/rankings will be made online through MeetMax scheduling site.
    Aug. 24
    Deadline for WDs to Request/Rank Vendors Online Sept. 4
    Vendors Begin to Request and Rank WDs Online
    Request/rankings made online through MeetMax scheduling site. List of WDs requesting to meet with your company will be displayed in MeetMax.
    Sept. 8
    Deadline for Vendors to Request/Rank WDs Online Sept. 18
    WDs Review Number of Requests To Possibly Increase Teams Oct. 2
    One-On-One Automated Schedules will be Sent By Oct. 14
    Self-Scheduling Phase Begins:
    Companies may return to MeetMax and manually cancel/request meetings.
    Oct. 19
    Self-Scheduling Ends Nov. 6


  • FAQs
    + Do individual attendees need to be registered for the AWDA Virtual Event?
    + How many possible appointment time slots for each opportunity and when are they?
    + What software will be used to host the virtual one-on-one meetings?
    + Will vendor companies have a dedicated “virtual meeting room” to host all of their one-on-one meetings?
    + Will the virtual meeting room automatically end after 40 minutes (the allotted time for a one-on-one meeting)?
    + How are the one-on-one meetings scheduled? What are some features?
    + How should I complete the request and ranking process if my multiple teams have specific functions?
    + How should our preferred companies to meet with be ranked if our company is bringing more than one team?
    + Is there any extra cost for additional teams?


    AWDA CONFERENCE REGISTRATION AND ONE-ON-ONE MEETINGS

    Leah Jones
    Auto Care Association Meetings Department
    leah.jones@autocare.org

    Danielle King
    Auto Care Association Meetings Department
    danielle.king@autocare.org

    AAPEX SHOW

    Jessica Finnerty
    Auto Care Association Trade Show/Events Department
    jessica.finnerty@autocare.org

    AWDA PROGRAMS/GENERAL CONFERENCE INFORMATION

    Larry Northup
    Auto Care Association/AWDA
    larry.northup@autocare.org

    Freda Jones
    Auto Care Association/AWDA
    freda.jones@autocare.org

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