AWDA Events

AWDA Annual Business Conference

2021AWDAwithDormanLogo

Join Auto Care’s largest business community in Las Vegas!

74th Annual AWDA Business Conference

Oct. 31 - Nov. 3, 2021
Venetian Resort & Casino

what

The AWDA Conference is built around a series of unique pre-scheduled one-on-one business meetings between distributors and their vendor partners. Participants are top decision-makers with member companies: both distributors and vendors. AWDA’s One-on-Ones are simply the most efficient way to conduct serious business during Industry Week.

when

For 2021, in response to attendee feedback and in an effort to maximize schedules and reduce travel costs, the AWDA Conference will kick off on Oct. 31, with its traditional Sunday Night General Session and Reception. One-on-Ones will be held all day on Monday, Nov. 1 and then the afternoons of Tuesday Nov. 2 and Wednesday Nov. 3.

where

The one-on-one’s will be held in guest suites located in the Venetian Tower of The Venetian Hotel. New for 2021, these suites will be located on guest floors accessible from all guestroom elevator banks of the Venetian Tower to allow for convenient access and travel. Having the one-on-one's in guest suites ensures confidentiality, comfortability, travel convenience, and most importantly, provides an environment that is conducive to the serious nature of discussions among the high-level attendees participating in these focused meetings.

 

AWDA Conference Health and Safety Update

PROOF OF COVID-19 VACCINATION OR NEGATIVE PCR TEST NOW REQUIRED

In order to attend the AWDA Conference in Las Vegas, all attendees are required to show proof onsite (physical or digital) of full vaccination or provide a negative PCR test conducted no more than 72 hours prior to your arrival at the event. Auto Care Association encourages all event participants to be vaccinated, however, a vaccination is not required for in-person attendance. 

A person is considered fully vaccinated: 

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines, or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

In addition to the vaccination or testing requirements, and consistent with recommendations by the CDC, all participants will be required to wear a mask when not actively eating or drinking.

Auto Care Association staff on-site will also abide by these guidelines. 

By attending this event you acknowledge and accept the terms of this waiver.

We look forward to safely seeing you at our events this fall.

Still have questions regarding your health and safety at AWDA Conference? Please email leah.jones@autocare.org..

Highlighted Updates for 2021

Days Shifted: In response to attendee feedback and to maximize schedules and reduce travel costs, the AWDA Conference will shift its days and allow for one-on-one meetings all day Monday and then the afternoons of Tuesday and Wednesday to overlap with AAPEX.
Easier Access to Meeting Suites: The one-on-one meeting suites will now be on Venetian Tower guest suite floors that are accessible by all elevator banks.
Vendor One-on-One Meeting Only Registration: For vendors only, companies will be allowed up to two individuals to attend the one-on-one meetings for free. Vendors must already have two paid registrants and there is a limit of two complimentary one-on-one attendees per company.

Schedule

Sunday, October 31
Monday, November 1
Tuesday, November 2
Wednesday, November 3

Process & Key Dates

 WD DatesActionVendor Dates 
 By Aug. 20, 2021Register Primary Delegate/CompanyBy Aug. 20, 2021 
 n/aVendors: Confirm Account in MeetMax & create profile. Promote company to registered WDs to ensure selection in order to meet required minimum.By Aug. 20, 2021 
 Link will be sent Aug. 23, 2021Begin selecting/ranking preferred companies.
*Vendors will be able to view list of WDs that selected them.
Link will be sent Sept. 1, 2021 
 By Aug. 31, 2021Deadline to finish selecting/ranking.By Sept. 10, 2021 
 By Aug. 31, 2021

(Required: Vendors Only): Reserve One-on-One meeting suite for each team being sent. (Suite may also be used as a sleeping suite)


(Optional for All) Reserve Venetian Hotel sleeping only guest suite at AWDA discounted rate.


By Aug. 31, 2021 
 By Sept. 17, 2021Schedules Sent to CompaniesBy Sept. 17, 2021 
 Sept. 20, 2021 through Oct. 15, 2021Companies may manually edit schedule or request new meetings in the MeetMax scheduling siteSept. 20, 2021 through Oct. 15, 2021 
 Begins Oct. 1, 2021Additional Delegates Registration Fee Increases by $100Begins Oct. 1, 2021 
 n/aVendors Only: One-on-one suite F&B hospitality orders now subject to 20% increase Begins Oct. 4, 2021 
 By Oct. 29, 2021Vendors Suite Assignments are sharedBy Oct. 29, 2021 

 

Registration fees, details, & requirements

Vendors (Manufacturers/Business Services)

Primary Delegate/Company: $1,200 (One registration at this level required for each company)

Includes:

  • One-on-one meeting scheduling services
  • One (1) delegate registration
  • First four (4) scheduled one-on-one meetings

Requirements for Vendor Company:

  • Must sell to or through traditional distribution channels.
  • Must be current, dues-paying member of AWDA Community of the Auto Care Association.
  • Must have a minimum of 8 WD companies select your company in order to proceed with scheduling process.
  • Must reserve at least one (1) 10’x10’ exhibit booth at AAPEX.
  • Must sell direct to at least seven (7) AWDA distributor members or be approved by at least one (1) major program group (Alliance, Pronto Network, Federated).

Vendor Additional Delegate: $495 before 9/30/21 | $595beginning 10/1/21 Eliminated for 2021

Includes:

  • Attendance at all company one-on-one meetings.
  • Admission to all conference meals and social events.

Requirements for Vendor Additional Delegate:

  • Must be employed by registered Vendor company.

Vendor One-on-One Meetings Only Delegate: Complimentary

Includes:

  •  Attendance at all company one-on-one meetings.

Requirements for complimentary one-on-one meetings only delegate:

  • Available only after 2 paid delegates have already registered
  • Limit of 2 per vendor company
  • Email leah.jones@autocare.org to confirm eligibility and register

One-on-One Per Meeting Fee: $110

  • Invoices sent after conclusion of conference to capture actualized one-on-one meetings
  • Companies will be charged for each meeting above the first four (4) meetings

Registration Cancellation Policy:
Cancellation notice to leah.jones@autocare.org or events@autocare.org received:

  • By September 30, 2021 will receive a full refund less a $50 administrative fee. Extended to Oct. 22, 2021!
  • By October 15, 2021, will receive a 50% refund
  • On or after October 16, 2021 23, 2021 does not receive a refund.

Substitutions are accepted at any time and at no cost.

Warehouse Distributors (WDs)

Primary Delegate/Company: $395 (One registration at this level required for each company)

Includes:

  • One-on-one meeting scheduling services
  • One (1) delegate registration

Requirements for WD Company:

  • Must purchase, warehouse and distribute (re-sell) motor vehicle parts and supplies primarily to repair shops.
  • Must be current, dues-paying member of AWDA Community of the Auto Care Association or a shareholder of a major program group (Alliance, Pronto Network, Federated) with a special invitation to attend.

WD Additional Delegate: $395 before 9/30/21 | $495 begins 10/1/21 Eliminated for 2021!

Includes:

  • Attendance at all company one-on-one meetings
  • Admission to all conference meals and social events.
  • AAPEX/SEMA badge

Requirements for WD Additional Delegate:

  • Must be employed by registered company

Registration Cancellation Policy:
Cancellation notice to leah.jones@autocare.org or events@autocare.org received:

  • By September 30, 2021 will receive a full refund less a $50 administrative fee. Extended to Oct. 22, 2021
  • By October 15, 2021, will receive a 50% refund
  • On or after October 16, 2021 does not receive a refund.

Substitutions are accepted at any time and at no cost.

 

Manufacturer Representatives (Rep)

Rep Firm Group Rate: $755 before 9/30/21 | $855 begins 10/1/21  Eliminated for 2021!

Includes:

  • Registration for up to three (3) agents from a single firm.
  • Attendance at one-on-one meetings (when invited by manufacturers)
  • Admission to all conference meals and social events

Requirements for Manufacturer Reps:

  • Must be employed by current, dues-paying member of AWDA Community of the Auto Care Association.
  • Email leah.jones@autocare.org to register Rep Firm Group Rate

Rep Delegate: $495 before 9/30/21 | $595 begins 10/1/21

Includes:

  • Attendance at all one-on-one meetings when invited by manufacturer.
  • Admission to all conference meals and social events.

Requirements for Reps:

  • Must be employed by current, dues-paying member of AWDA Community of the Auto Care Association.

Registration Cancellation Policy:
Cancellation notice to leah.jones@autocare.org or events@autocare.org received:

  • By September 30, 2021 will receive a full refund less a $50 administrative fee. Extended to Oct. 22, 2021
  • By October 15, 2021, will receive a 50% refund
  • On or after October 16, 2021 does not receive a refund.

Substitutions are accepted at any time and at no cost.

 

one-on-one meeting & hotel information

Luxury-Resort-Hotel
Venetian Resort & Casino

3355 S Las Vegas Blvd,
Las Vegas, NV 89109, United States

One-on-One Business Meetings
  • 21 Pre-Scheduled time slots
    • Each time slot is 40 minutes in length
    • 5 minutes of travel time between time slots
    • Ability to customize availability and "block" specific time slots
  • 3 Optional Self-Scheduled Time Slots
    • Each time slot is 40 minutes in length
    • Opportunity to manually schedule these time slots will begin on Sept. 20, 2021
  • MeetMax Scheduling Software
    • Each company will create an account on the MeetMax Scheduling software.
    • Companies will select and rank the companies with which they would like to hold a meeting.
    • When creating meetings, MeetMax priorities mutual requests with high rankings, favoring the WDs rankings.
    • Companies may anonymously “opt-out” out meeting with certain companies and the system will block the creation of a meeting between those two companies. (Limit of 3 opt-outs)
    • Companies may bring multiple teams to allow for more one-on-one meetings.
      • There is no additional registration cost for added teams.
      • Teams that have a specific business function (Ex. Marketing, IT) may need to create their own MeetMax account to ensure distinct schedules
      • Companies bringing multiple teams just to allow for higher number of meetings can utilize just one MeetMax account.
Hotel and One-on-One Suites

Venetian Guest Suite Reservations (Optional. Open to any registrant)

AWDA has set aside a specific block of guestrooms at the Venetian Resort Hotel & Casino. This block of guestroom is for AWDA Conference registrants only.

  • Venetian Guest Suite (King bed):
    • $314 per night plus $27 discounted daily resort fee (Resort fee typically $40)
  • Venetian Guest Suite (2 Queen beds):
    • $349 per night plus $27 discounted daily resort fee (Resort fee typically $40)

Vendor One-on-One Suites (Vendor Only.  Required to have one for each team being sent)

AWDA has blocked two guestroom floors within the Venetian Tower of the Venetian Resort Hotel & Casino. New for 2021, these floors wlil be accessible by all 3 elevator banks within the guest tower for easier accessibility and travel convenience. These guest suites will serve as the location of the one-on-one business meetings. Each company must reserve at least one guest suite for each meeting team that is participating in the one-on-one meetings. (One-on-one suites may also serve as a sleeping guest suite for an attendee)

  • Venetian Guest Suite (King bed):
    • $314 per night plus $27 discounted daily resort fee (Resort fee typically $40)
Reserve Hotel Guest Suites
AWDA Conference registrants Only

Deadline August 31, 2021

Deadline has now passed. For any hotel needs or questions, please contact leah.jones@autocare.org

Vendors Only:
Reserve One-on-One Suites

May also be used as sleeping suite.

Deadline August 31, 2021

Deadline has now passed. For any hotel needs or questions, please contact leah.jones@autocare.org

HEALTH & SAFETY FAQS

With the AWDA Conference event taking place in AAPEX’s secured areas, all AWDA attendees are subject to AAPEX onsite health and safety protocols and screenings. As the event approaches, this section will be updated with additional details as announced.

Proof of Vaccination or Negative Test Entry Requirements
There are several ways to gain access:
  • Download the Clear Health Pass app, select the AAPEX Show, and upload your vaccination card
  • Bring a negative PCR test to the show
  • Take a rapid COVID test onsite
Process for Proof of Vaccination

If you do not live in the United States, you will not be able to upload proof of vaccination to CLEAR. However, more details will be shared on how you’ll be cleared for onsite access soon.

  • We have partnered with CLEAR Health Pass to provide easy proof of COVID-19 vaccination for faster entry. If/once vaccinated, download the CLEAR app and enroll for free here:

https://clear.app.link/AAPEX_Show

  • For the most efficient entry possible, all attendees who have been vaccinated should create a free CLEAR Health Pass account and upload proof of vaccination in order to enter.
  • Trust and transparency are CLEAR’s top priority, and with Health Pass, users are always in control of their health information. Personal information is only used to deliver a frictionless and secure experience with CLEAR and AAPEX. You can read more details about this in CLEAR’s Privacy Policy here.
    • If you have any questions about enrolling in CLEAR, please reach out to memberservices@clearme.com or tap “Get In Touch” in the app for assistance.
  • Here are the full instructions on how to complete your Health Pass:

1) Download the CLEAR app and tap the white Health Pass tile

2) Tap ‘Events’ and the AAPEX tile

3) Easily enroll or verify your identity with a quick selfie

4) Follow the prompts to verify your proof of vaccination

5) Before you arrive, reopen the Health Pass tile and produce your pass. Green is good to go! Have your pass ready to show security for faster entry.

This guidance applied to COVID-19 vaccines authorized for emergency use by the U.S. Food and Drug Administration (i.e., Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen COVID-19 vaccines), and COVID-19 vaccines authorized for emergency use by the World Health Organization (i.e., AstraZeneca/Oxford, Covishield, Sinopharm, and Sinovac), on or before October 1, 2021. The full list of vaccines with final WHO EUL/PQ evaluation status is available here.

Proof of Negative COVID Test (tested prior to arrival at Sands)

The Negative Test must be within 3 days of the first day you come to the AWDA Conference. For example, if you come to the conference for the first time on Sunday, the test must be from Thursday Oct 28th or later.

Once you have cleared the Healthy and Safety checkpoint upon your first visit, you will receive a badge sticker that will allow you to come and go from AWDA 2021 without having to go through the Health and Safety screening again.

Onsite COVID Testing

We are working with a company to offer onsite COVID-19 tests. More details, including the company and testing app for scheduling will be shared soon.

Each individual will be responsible for payment of the $25 fee for their Onsite Rapid Test.

You will be able to schedule your onsite rapid test in advance. More details will be available shortly. Walk-ins are also allowed, but will be handled after the pre-scheduled people, thus, it is recommended that you do schedule your test if possible.

Masks at AWDA 2021

By order of the State of Nevada, all attendees must wear a mask, other than when actively eating or drinking. This is regardless of vaccination status.

Frequently Asked Questions

Yes, photocopies of vaccination cards will be accepted, provided that the photo is legible and the name on the vaccination card is the same name as the ID provided onsite.


If you would like to avoid the secondary screening, please download and utilize the Clear App. If you choose not to use the Clear App, the vaccination proof on your phone will be sufficient for secondary screening, provided the name on the vaccination proof matches your ID onsite.


Once you have cleared the Health and Safety checkpoint and have registered, please find one of the several Health and Safety Sticker distribution counters. The people working at the counters will put the sticker on your badge.


No, each individual must come get their own sticker.


No, users will show the Clear Healthpass app to security (if the vaccination card is uploaded), or the test result – no data will be shared with AWDA 2021.


If you believe it is a false positive, you are welcome to be tested again. Otherwise, you will not be able to join us at AWDA 2021 this year. AWDA 2021 will not know who tests positive, and our attendees should work with their hotels to quarantine safely upon a positive test result.

Partner Preparedness
Resources

Registration

Register PRIMARY ATTENDEE

(Select "Primary" as Attendee Type)

Deadline August 20, 2021

Register Primary

Register Additional Attendees

(Select "Additional" as Attendee Type)

Register Additonal

thank you sponsors

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for questions about

CONFERENCE, COMMUNITY AND MEMBERSHIP

Larry1
Larry Northup
AAP, Executive Director, AWDA, HDDA

larry.northup@autocare.org

 

(240) 333-1022

REGISTRATION, ONE-ON-ONE, AND HOTEL

DanielleKing1
Danielle King
CMP, DES, Manager, Meetings and Events

danielle.king@autocare.org

 

(240) 333-1069

Leah1
Leah Jones
CMP, CAE, DES, Director, Meetings and Events

leah.jones@autocare.org

 

(240) 333-1061

AAPEX

JessicaFinnerty1
Jessica Finnerty
CEM, Manager,
Meetings and Events

jessica.finnerty@autocare.org

 

(240) 333-1051